"Supplemental material" is additional material which is used to support your main submission. This material can include, but is not restricted to, images, QuickTime or MPEG animations, source code, PDF with embedded multimedia and HTML or VRML presentations. You are encouraged but not required to submit supplemental material.
**Please note that the IEEE digital library *requires* the inclusion of README and SUMMARY files with all supplemental material. To help avoid delays in getting the material into the digital library, please include these files with all supplemental material. Please read the Documentation of Supplemental Material section below for more detail.
If your event creates a USB, due to space limitations, supplemental material is not guaranteed to be included on the USB. In the event that material must be left out, the production chair will make the decision; larger files are more likely to be excluded. In all cases, we will contact the authors to let them know before any files are left off of the USB proceedings.
If you choose to submit supplemental material to enhance your main submission, you will need to prepare this material in accordance with the guidelines presented in this document and submit it together with your accepted publication (paper, tutorial, panel, etc.).
If you are submitting supplemental material and your conference has a USB, it would be very helpful
if you wrap it all in html and call the main html file "index.htm". We
will create the link from the USB stream to that file.
If you have more than one file to submit, use an archive-creation tool
("pkzip" on PCs, "tar" on UNIX) and create a single archive file
to be delivered.
All material used by the author in their supplemental material must have
proper copyright clearance. If you are unsure of the copyright status of
particular images, sounds, or video clips used in your supplemental material,
please contact firstname.lastname@example.org
As mentioned above, supplemental material can include a number of different
formats: images, source code, HTML presentations, multimedia presentations,
PDF with embedded multimedia and Quicktime or MPEG animations. There are a few guidelines which should
be followed when submitting supplemental material of specific types.
The preferred format for still images is TIFF. JPEG and GIF images are
acceptable, though the image quality will not be as high as with TIFF.
If you do submit TIFF images, please make sure they are not LZW-compressed.
Animations / Video
Animations will be accepted in MPEG (.mpg), QuickTime (.mov) or AVI (.avi) file formats. In the interests of producing a USB that is as platform agnostic as possible, codecs should be chosen as follows:
Please note, that these videos will simply appear as a file in the
HTML directory structure of the USB.
Papers and Presentations
Documents such as these should be submitted in Adobe Acrobat (.pdf) format. Tips on converting documents to Adobe Acrobat format can be found here.
You are encouraged to submit an additional electronic verison of your submission as a PDF with embedded multimedia, such as video and 3D objects. Adobe Acrobat Pro 7 and newer easily allow for embedding of objects in a PDF file. See 'Tools' --> 'Multimedia' in the Adobe Acrobat menu. For further instruction, please reference http://help.adobe.com/en_US/Acrobat/9.0/Professional/WS58a04a822e3e50102bd615109794195ff-7c16.w.html.
File size must be minimized and download time must be considered. We recommend files not exceed 50MB and that authors submit files that play on any platform (Windows, Linux, Mac OS). Files larger than 50MB may be returned for modification to make them smaller.
These electonic PDFs will be included as Supplemental Material in the DL and, if your conference has one, the USB.
HTML, VRML, and Java
HTML presentations, VRML presentations, and Java presentations are acceptable as supplemental material. There are two very important guidelines to follow, however:
File and Directory Naming
The USB publications follow the ISO 9660 Level 1 standard, in order to support as many computer platforms as possible.
Certain guidelines must be followed when naming file and directories under the ISO 9660 standard:
The following examples show valid and invalid filenames:
Certain standard filename extensions should be used in the preparation
of your supplemental material for consistency and ease of use. The following
examples show a number of these extensions and their file types:
Documentation of Supplemental Material
Authors who submit supplementary electronic content with their papers (called “extended objects” for brevity) MUST provide a README file and a SUMMARY file with their material.
As of the end of May 2013, the inclusion of these files is *mandatory* if you have supplemental material and nothing will be uploaded to the digital library until these files are received.
The most up to date information required in the readme file can be found under
If you have any questions or concerns, please contact email@example.com
Questions or Comments
If you have any questions or comments regarding this document or the preparation and delivery of your supplemental material, please contact firstname.lastname@example.org.